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    Terms & Rules

Lodging Accommodations

Accommodations consist of a room or rooms in private homes, a suite in a home or an entire home. If you are renting a room in a home, and you will have kitchen, den, and television privileges. If you are renting a detached cottage, garage apartment, or downstairs suite you will have a private entrance, but no privileges to the owner's private residence. If you are renting an entire home, you will be given a key or keys. During the race, Race Lodging, LLC will be available 24 hours a day to address any problems that may arise.

Respect for Home, Property, and Others

Race Lodging, LLC will collect a damage deposit from all renters. The amount of the deposit is determined by the homeowner. If there is no damage to the premises, the deposit will be returned to the renter within 30 days of their departure. The damage deposit is not refundable for proven loss or damages. If the amount of the proven damages exceeds the amount of the damage deposit, the renter will be held fully responsible. Remember, the homeowner is opening their home to you as their guest. Mutual respect is the key to making the relationship work.

Noise levels must be kept at a minimum so as not to disturb neighbors and no excessive alcohol is allowed.

Lease

The race fan will be required to sign a lease, make a 30% rental deposit and provide the requested damage deposit to confirm a reservation. The lease is between the homeowner (landlord), the race fan (tenant), and Race Lodging, LLC (agent). The balance is due 45 days prior to the race. For new leases prepared 45 days or less prior to the race the full amount is due at the time of booking. Once within 45 days of the race we only accept credit cards or certified checks overnight.

Time is of the essence in returning your signed lease. In fairness to the homeowners, we will continue to market their property until we receive a signed lease.

Cancellations

Once a reservation is confirmed cancellation more than 45 days prior to the scheduled arrival date, the race fan will receive a full refund of the damage deposit, the 30% rental deposit is nonrefundable. If the race fan cancels within 45 days of his scheduled arrival date, he forfeits as liquidated damages the entire rental obligation specified in the lease. The damage deposit will be returned to the race fan if he cancels, regardless of the cancellation date. All of this is set forth in more detail in the lease agreement.

If a homeowner cancels after having signed a lease with a race fan, Race Lodging, LLC will return all moneys paid to the renter. The homeowner is responsible for paying Race Lodging, LLC's commission of the total rental obligation specified in the lease. Race Lodging, LLC will make every effort to relocate the race fan and the homeowner will be responsible for paying any additional lodging costs incurred by the race fan.

Cleaning and Supplies

The homeowner is required to leave their home neat and clean for their guests, with clean sheets on the beds, two sets of clean towels per person, and liquid soap at the sinks and in the showers, and coffee along with nondairy creamer. Many homes are equipped with grilling facilities. The guests are required to wash the dishes and bag all garbage.
Remember, mutual respect is the key to a successful relationship.

Smoking, Pets, and Telephone Calls

Most homeowners do not allow smoking or pets. Race fans are not permitted to charge long distance calls to the home, although local, credit card and collect calls are fine.
No excessive alcohol is allowed.

Key Return

Upon your departure, you will drop your keys off at Race Lodging, LLC's office unless other arrangements have been made.

Re-booking Policy

Our policy for reserving the same home or room for next year: Race fans who have stayed in a particular home or room for a paricular race (spring or fall) have preference over other inquiries for two weeks following that particular race for next year's rental. If we do not hear from the race fan within two weeks following a race, the home or room is made available to other race fans. If you wish to stay in the same home or room for the same race (spring or fall) next year, please let us know within 2 weeks of your departure. .